By Admin / Fuji Xerox / 8 Comments

The importance of decluttering your office to improve productivity

Did you know that office clutter can really affect the way you work? Excess things in your immediate environment can have a negative impact on your ability to focus and process information. This is what neuroscientists at Princeton University found out when they studied how people performed different takes in an organised versus disorganised environment. The study also showed that clutter in your surroundings essentially competes for your attention, which results in reduced performance and increased stress. 

When you own a small business, it’s vital that your staff are working at their optimal productivity. It’s a known fact that businesses lose money when employees aren’t productive or are unhappy and stressed at work. While there are of course things employees can do in their own time to increase office productivity, like getting the right amount of sleep and eating well, there are things as a business owner you can do to help.

Studies have shown that the way your office is structured and organised plays an important part in how productive your employees are. Of course, there isn’t a one-size-fits all solution that will work for every business, but creating a clutter free work environment helps most people think more clearly and boost productivity at work.

Think clutter-free

There are countless benefits to de-cluttering and organising your office environment. Some we’ve already mentioned above, but here are a couple more advantages to ‘thinking clutter-free’.

Increased revenue

Happy, stress-free and productive staff ultimately end up improving your bottom line. Since a cluttered office space has a negative impact on staff mood and productivity, it’s safe to say that if your employees are working in a messy environment, they will not be working as well as they could be. Making your office as clutter free as possible will help boost staff morale and productivity, eventually growing your revenue.

Reduce mental overload and stress

Studies have shown that working in a clean, neat and organised environment can help relieve work-related stress and help employees think clearer. Having excess boxes, files, documents and filing cabinets surrounding you while you work can be a great distraction and nuisance.

Why your office needs a multifunction device  

Now that you know that a clutter-filled environment can greatly impact workplace productivity, the question is - what can you do to make sure your office is as organised as possible?

One simple solution is to invest in a multifunction device for your workplace. A multifunction printer gives you the flexibility to copy, print, scan, fax and email all in one device. It offers your employees the freedom to work in the most efficient and productive way possible. With a multifunction device, you and your employees can power through the working day, managing documents at each stage from creation, to printing and scanning, copying or faxing and emailing.

Save time, resources and improve business efficiency

By organising all of your files with the assistance of a multifunction device, you will be able to easily find the documents you need, and not waste 1.5 hours a day looking for misplaced pieces of paper that are probably in the last place you expect to find them.

At Fuji Xerox Printers, our range of multifunction devices print, scan, copy, fax and email all from the one machine, meaning you don’t need to have a range of devices creating clutter in your workplace. Our multifunction devices are small and compact, meaning they don’t take up unnecessary office space.

And, with a multifunction device in your office, you can get rid of all your filing cabinets filled with stacks of files and documents. Did you know it costs nearly $25,000 a year to fill a four-drawer filing cabinet and over $2,100 each year just to maintain it? That’s a lot of wasted money to keep some papers on file when they could easily be scanned on a multifunction device and stored on a computer.

Features using optical character recognition (OCR) technology enable you to turn paper documents into searchable pdfs, and enhances staff productivity and improves customer service.  Another feature that stores often-used work processes, calls it a logical name, and saves it as an icon on the multifunction device control panel not only improves staff efficiency, but also reduces the risk of mistakes.


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